Ashcroft Privacy Policy Website (DSGVO)

The protection and security of your (hereafter referred to as "user") personal data (hereinafter referred to as "pbD") within the meaning of Art. 4 No. 1 of BasicData Protection Regulation (hereinafter referred as "DSGVO") are important to us. Accordingly, we comply with the statutory provisions in order to provide appropriate protection for the pbD of each user. In the following, we would like to inform you about the type, scope and purpose of pbD processing:

Ashcroft Instruments GmbH (hereinafter referred to as "Ashcroft") processes pbD exclusively within thescope of the DSGVO as  well as within the limits set out in Art. 95 DSGVO in conjunction with §§ 11-15a Telemediengesetz ("TMG").

This data protection declaration (herinafter "DSE") provides the information pursuant to Art. 13 DSGVO for the general use of the websiteD www.ashcroft.eu .

1.     Contact details of the person responsible (Art. 13 Abs. 1 lit. a) DSGVO)

Ashcroft Instruments GmbH, Max-Planck-Str. 1, 52499Baesweiler, Germany, is responsible for the operation of this website and thus for the handling of the pbD. 

2.     Contact details of the data protection officer  (Art. 13 Abs. 1 lit. b) DSGVO)

The data protection officer responsible for Ashcroft is:

Rechtsanwalt Georg Baumann,
c/o Georg Baumann Informationssysteme GmbH
Eichholzer Str. 80
50389 Wesseling

Emailadresse: baumann@frag-den-dsb.de

3.     Types of personal data

a.   Accesing the puplic area of the website / free download.

Each time the website is accessed, the following log files of the respective user are automatically recored:

(1)            Browser type

(2)            The user's operating system

(3)            The address of the previously visited website

(4)            The IP address of te user

(5)            Date and time of access

b.   Extranet

If the user is already an Ashcroft customer, Ashcroft will provide the user with individual access data for the extranet. Additional downloads are available there. 

When visiting the extranet and as a result of the download, the following log files are also recorded: 

(1)            Browser type

(2)            The user's operating system

(3)            The address of the previously visited website

(4)            The IP address of te user

(5)            Date and time of access

c.   Contact by email

If the user chooses to contact Ashcroft by email, the email address, including all data technically related to the email, and the message content will be stored. In particular, the email address, if personalized, can be a pbD in the sense of Art 4 No. 1 DSGVO, as can the message content or parts thereof. 

In addition, the website  www.ashcroft.eu also contains the email addresses of all subsidiary companies. Ashcroftis not aware of which form of data processng takes place at the headquarters of the respective subsidiary and may be required under the national legal system of the subsidiary's headquarters and must be requested by the user from the subsidiary concerned in case of doubt. 

d.   Use of the contact form

Ashcroft processes the data provided by the user via the contact form:

  • Salutation,
  • First name,
  • Last name,
  • Company,
  • Street/house number,
  • Postcode/location,
  • Phone number,
  • Email address,
  • Message content

The data to be provided here are partly those of Art. 4 Nr. 1 DSGVO.

e.   Submission of application documents

Application documents can also be submitted by email (see subpage "Career"). The data processed in this context are pbD in the sense of Art. 4 Nr. 1 DSGVO.

4.     Purposes of collection and storage pbD (Art. 13 Abs. 1 lit. c) DSGVO)

a.   Accessing the website / free download / extranet

The log files are processed to ensure the functionality of the website. The data is also used to optimize the website and to ensure the security of the information technology systems. The data is not evaluated for marketing purposes. 

b.   Contact

The data provided by the user ithin the scope of the contact options are processed exlusively for the purpose of processing the user's request. 

c.   Application documents

The data is processed to determine the applicant's qualification and suitability for the position to be filled at Ashcroft. 

5.     Recipient / third parties / third country transfer (Art. 13 Abs. 1 lit. e) und f) DSGVO)

Recipients of the Data may be third parties other than Ashcroft that process Data on behlf of Ashcroft or that have access to the Data as part of their service to Ashcroft (e.g., IT service providers). 

The user data will not be ransferred to third parties (Art. 4 Nr. 10 DSGV) unless the user expressly consents.

All data is stored on servers or computers within the European Union, a transfer to a third country does not take place and is not intended. 

A transfer of pbD to state institutions and authorities is only carried out within the framework of legal regulations. 

6.     Cookies und analysis tools

a.   Cookies

Ashcroft uses so-called  „cookies“. Cookies are smal text files that store website settings, e.g. in the user's web browser, as part of the website use. The purpose of cookies is to make the website easier to use. The cookies used by Ashcroft are seesion ID cookies. They are only stored in the user's web browser for the current session and are automatically deleted when the browser is closed. Each user is free to prevent the installation of such cookies by changing the settings of their browser accordingly. In this case, however, it may be that not all functions of the website can be used to their full extent. 

b.   Analysis tools

Ashcroft also uses Google Analytics, a web analytics service provided by Google Inc. ("Google"). Google Analytics also uses cookies (see above), which enable an analysis of the use of the website by the user. The information generated by the cookie about the use of the website is transferred to a Google server in USA and stored there. However, in the event that IP anonyisation is activated on the website, the IP address of the user will be shortened by Google within member states of the European Union or other signatory states to he Agreement on the European Economic Area before this is done. Only in exceptional cases will the full IP address be transferred to a Google server in the USA and shortened there. 

Google will use this information on Ashcroft's behalf to evaluate the use of the website, compile reports on website activity and provide Ashcroft with other services relating to website activity and internet usage. The IP address transmitted by the user's browser within the scope of Google Analytics is not merged with other Google data. Users may refuse the use of cookies by selcting the appropriate settings on their browser. 

Users can also prevent the collection of data generated by the cookies and related to their use of the website (including IP address) to Google and the processing of this data by Google by downloeadingand installing the browser plugin available at the following link:

http://tools.google.com/dlpage/gaoptout?hl=de

You can find more information on data protection in connection with Google Analytics in the Google Analytics help

(https://support.google.com/analytics/answer/6004245?hl=de).

7.     Social media

a.   Facebook

In addition, links are set which lead to the social network „Facebook“, which is operated by Facebook Inc., 1601 S. California Ave, Palo Alto, CA 94304, USA (herinafter „Facebook").

When the user clicks on the Facebook link provided on www.ashcroft.eu, he/she will be directed to Ashcroft's Facebook profile and data will be transferred to the Facebook server. If the user is logged into Facebook as a member during this time, Facebook will associate this information with the personal Facebook user account. 

For more information about Facebook's collection and use of data, about user rights and privacy options, please refer to Facebook's provacy policy; 

https://www.facebook.com/about/privacy/update?ref=old_policy

b.   Twitter

Funktions of the Twitter service are integrated on www.ashcroft.eu . These functions are offered by Twitter Inc., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA. By using Twitter and the "Re-Tweet" function, the websites visited by the user are linked into Twitter account and made known to other users. Data is also transferred to Twitter in the process. 

Ashcroft would like to point out that we, as provider of the sites, have no knowledge of the content of the transmitted dataor its use by Twitter. Further information on this can be found in the Twitter privacy policy. 

https://twitter.com/de/privacy

c.   LinkedIn

Plug-ins of the LinkedIn networkare also used. The provider is LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA (hereinafter referred to as „LinkedIn“). When the user clicks on the LinkedIn link provded at  www.ashcroft.eu, the user will be directed to Ashcroft's LinkedIn profile and data will be sent to LinkedIn server. If the user is logged in as a member of LinkedIn during this time, the operator will associate this informatio with the user's personal account. 

If the user clicks on LinkedIn's "Recommend-Button" and the user is simultaneously logged into his or her account on LinkedIn, LinkedIn is able to assign the visit to Ashcroft's website to the user's account. Please note that Ashcroft, as the provider ofthe pages, has no knowledge of the content of the data transmitted or of its use by LinkedIn. 

Further information can be found in the LinkedIn privacy policy at: https://www.linkedin.com/legal/privacy-policy .

d.   YouTube

Ashcroft is making videos aailable on a channel hosted on the YouTube platform. The YouTube platform is operated by YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA (hereinafter „YouTube“).

When the user clicks on the YouTube link lokated at www.ashcroft.eu , the user is directed to the channel maintained by Ashcoft and it is transmitted to the YouTube server which Ashcroft websites the user has visited. If the user is kogged into YouTube as a member during this time, YouTube associates this information with the personal account. 

The user can prevent this by logging out of their YouTube account before accessing the website. 

Further information on the handing of user data can be found in the YouTube privacy policy at: https://www.google.de/intl/de/policies/privacy .

e.   Google+

Ashcroft uses the features of Google+. The provider is Google Inc., 1600 Amphitheatre Parkway Mountain View, CA 94043, USA (hereinafter  „Google“).

Collecting and sharing of information: The Google+button allows users to publish information worldwide. The Google+ button allows users to receive personalized content fromm Google and its partners. Google stores both the information that users have given +1 for a piece of content and information about the page you were viewing when you click +1. The +1 may be displayed as clues along with the profile name and photo in Google services, such as in search results or in the Google profile, or in other locations on the websites and ads on the web. 

Google recors information about users' +1 activities inorder to improve Google's services for them and others. In order to use the Google+ button, users must have a puplic Google profile that is visible worldwide and must contain at least the name chosen for the profile. This name is used in all Google services. In some cases, this name may replace another name that has already been used when sharing content through the Google account. The identity of the Google Profile may be displayed to users who know their email address or have other identifying information about them.  

In addition to the uses described above, the information provided by users will be used in accordance with the applicable Google Privacy Policy. Google may publish aggregated statistics about +1 user activity and may share these statistics with its users and partners, such as publisher, advertisers or affiliated websites. 

Further information about how we treat user information is st out in Google's Privacy Policy: 

https://policies.google.com/privacy

f.    Google Maps

In addition, plug-ins are used for the „Google Maps“ service, a service provided by Google Inc 1600 Amphitheatre Parkway, Mountain View, CA 94043. When the website is called up, the server is informed which internet page the user has visited. In addition, the IP address of the browser of the end device of the user of this website is stored by Google.

Further information is contained in the Google data protection information, which can be accessed via the following link: 

www.google.com/policies/privacy/

8.     The legalbasis for the data processing (Art. 13 Abs. 1 lit. c) DSGVO)

a.   accessing the website / free downloads

The legal basis for the processing of the data using cookies, analysis tools and social media plug-ins nd log files is Art. 6 Abs. 1 lit. f DSGVO.

b.   Extranet

The legal basis for the data processing is Art. 6 Abs. 1 lit. b) DSGVO.

c.   Contact by email

the legal basis for the processing of data transmitted in the ourse of sending an e-mail is Art. 6 Abs. 1 lit. f DSGVO, if the sender is not yet a customer or is not already in a business relationship with us in some other way. If a contractual relationship already exists or is to be initiated directly at the initiative of the sender, the legal basis is Art. 6 Abs. 1 lit. b. DSGVO.

d.   Use of contact form

The legal basis for the processing of the data provided is Art. 6 Abs. 1 lit. a DSGVO. Before sending the data entered in the form, you give your consent to the transmission of your data and to the processing of the same for the purpose of dealing with your request. If the sender is already a customer or otherwise has a business relationship with Ashcroft, or if such a relationship is to be established when contacting Ashcroft, the legal basis is Art. 6 Abs. 1 lit. b) DSGVO.

e.   Submission of application documents

the legal basis for the processing, in particular the tmporary staorage of the data stated in the application documents is § 26 BDSG (neu).

9.     Duration of storage (Art. 13 Abs. 2 lit. a) DSGVO)

The data will be stored until they are no longer required for the purpose of their collection or until the revocation of granted consent, in each casesubject to the restrictions of Art. 17 Abs. 3 DSGVO.

The data will therefore be deleted in the following periods:

  • Log files: automatically every seven days. Archived data are kept for maximum of four years.
  • Download: with completion of the same. Archieved data are kept for a maximum of four years.
  • Transmission contact form/email: The data will be deleted one year after response to the enquiry, unless futher communication on the same subject has taken place before the expire of this period or the data are still required due to a contractual relationship (for purpose of contract processing/execution) or must be retained in accordance with the statutory retention period due to stautory retention obligations (Art. 17 Abs. 3 DSGVO).
  • Application documents: six month after rejection has been issued. If the applicant has been employed/contracted, the application documents submitted by the applicant are transferred to a personnel file. 
  • Cookies/Analysetools see above.

10.  Rights of the user (Art. 13 Abs. 2 lit. b) – e), Art. 7 Abs. 3 DSGVO)

If the legal requirements are met, the user has the right at any time to information about pbD that we have stored about him,  Art. 15DSGVO, as well as the right to correction, Art. 16 DSGVO, restriction of processing, Art. 18 DSGVO, deletion of his data, Art. 17 DSGVO.

If the user has asserted the right to correction, deletion or limitation of processing vis-à-vis Ashcroft, Ashcroft shall notify all possible recipients to whom the pbD in question has been disclosed of such correction, deletion or limitation of processing, unless this proves impossible or involves a disproportionate effort. 

Likewise, the user has the right to revoke a consent once granted (Art. 7, Art. 6 Abs. 1 lit. a) DSGVO)  Art. 7 Abs. 3 DSGVO. The proper revocation of consent does not affect the legality of the data collection carried out up to that point. 

In addition, the user has the right to object at any time, for reasons arising from their particular situation, to the processing of the pbD concerning them, which is carried out on the basis of Art. 6 Abs. 1 lit. e or f DSGVO, Art. 21 DSGVO.

In addition, if the legal requirements are met, the User has the right to receive its pbD that i has provided to Ashcroft in a structured, common and machine-readable format (Data Transferability Law, Art. 20 DSGVO).

In order to exercis these rights, the User shall contact the authorities secified in Sections 1 or 2 above. 

Furthermore, the user has the right to appeal to a supervisory authority if the egal requirements are met, Art. 77 DSGVO.

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